ATTENDING CAMPERS
Attending campers are those who will be able to attend for the vast majority of the entire weekend. Random attendance checks will be called over the course of the weekend, and each individual student will be responsible for making their own checks. Each successful check-in will add another entry into the lottery. Participating in official Campout events planned and advertised by the committee will give you exemptions from checks called during that time.
ATTENDING-CAMPER-ONLY BENEFITS
Food: All attending campers will be fed for the entire weekend, all included in your registration! This includes a late-night snack Friday, breakfast, lunch and dinner on Saturday, and breakfast on Sunday. These meals are in part thanks to generous sponsorship by GPSG
Fun: In addition to Campout itself, the weekend will coincide with Countdown to Craziness to start the season, Dribble for Victory to raise money for children’s cancer research, and an opportunity to send Carolina to Hell with Duke Volleyball vs. UNC. Other exciting events over the weekend will be announced soon! Some events will have signup links and will be available to the Campout ListServ on a first-come first-serve basis. Attending campers will also receive a special edition Campout Fall 2025 T-shirt!
TENTS & CAPTAINS
Students may have a tenting group of up to 12 students. Ideally, a group of 7-10 students will occupy one campsite space. If your group is smaller than 7 students, you will likely share a campsite space with another small group. Please bring appropriately sized tents if possible. As a reminder, tenting groups are for campsite organization, communication, and safety. Each individual will be responsible for making their own checks. There will be no group checks allowed (Ex: one person from tent group 15 can’t check in for the entire tenting group).
Each group will assign one person as their “Tent Captain”. If you do not have a group, you must be your own Tent Captain. Tent Captains will be responsible for relaying important information to the group and will also be the group’s primary point of contact leading up to and during Campout. Every Tenting Group must have at least their Tent Captain successfully complete Grad Student and Campout Social Host/Safety Training Session.
If for some reason the Tent Captain is unable to attend, please contact the Co-Chairs with the name and contact of the alternate person from that Tenting Group who plans to attend. Ideally, the Tent Captain should be chosen based on availability to attend this training. There will be 3 of these training sessions available to attend. You only need to attend 1 session to complete the training. There will be one session on September 10th, one on September 16th, and a third training on September 29th. Signups for these session will be on the Duke Groups Website. These sessions are customized for the Campout experience, but if your captain has already been trained as a social host within the past year, please contact the Head Ushers email.
Failure to comply will result in your Tenting Group’s disqualification from Campout
EXEMPTIONS
We recognize that there may be mandatory school or personal events that prevent graduate students from being present for the duration of Campout. We are providing an opportunity to complete an exemptions request with details outlined below.
- Exemptions MUST be submitted by Tuesday, September 30th at 11:59 pm
- Exemption requests must be submitted using this form
- Each individual event that requires a Camper’s absence must be submitted individually
- Include sufficient, but reasonable, electronic forms of proof or documentation for your exemption request, e.g., a screenshot of DukeHub or a syllabus instead of your class schedule in your calendar app. Please don’t share sensitive information
- Exemptions will be granted on a case-by-case basis, including class, work, family reasons, doctor’s appointments, etc.
- Requesting an exemption does not guarantee that one will be granted. We will process exemption requests as quickly as we can, but ultimately may not be able to assess all requests if not submitted via email sufficiently ahead of time.
